Accredo Business Software

The General Ledger (GL) module is the hub of every Accredo system – where all your financial information comes together to provide an overview of how your business is doing.

Accredo’s Cash Book (CB) module makes it simple for you to keep an accurate record of cash movements and cash on hand for your business. Use CB to manage and monitor receipts from debtors, payments to creditors and other transactions such as interest, fees and transfers between accounts. Keep track of cash and cheque transactions as well as electronic banking transactions such as automatic payments and direct debits. Maintain your own records of your business’s financial comings and goings, so you always have an up-to-the minute picture of your position which you can compare with the information your bank provides you, to be sure they are getting it right.

Track

Use Accredo’s CB to maintain your own banking records for any number of bank accounts. Integrated with AR and AP, CB helps you keep track of receipts from debtors, payments to creditors and all other deposits and withdrawals.

Review

Check out transaction history and details quickly and easily in Accredo. View CB transactions by bank account or analysis code, then simply click once to drill down and fi nd out how a transaction was analysed. If you spot an error, just click again to edit the analysis. Accredo automatically ensures your data integrity by only allowing editing of transactions that have not been transferred to the General Ledger or included in a GST return.

Summarise

When you create a banking summary from receipts entered into AR, you get a comprehensive record of payments banked, when and where; your bank gets the details they require to accurately process payments into your account, and there is no double handling of data – just a few mouse clicks or keystrokes is all it takes.

Transfer

Transfer funds between bank accounts in one quick step using Transfer transactions. Accredo automatically posts GST exempt transactions to both relevant accounts, eliminating the potential for human error and forgetfulness.

Automate

Accredo’s CB makes it easy to manage automatic payments. Just set them up once and post to the relevant bank account as they become due. You can post all automatic payments with a single mouse click or query payments and decide whether to post or skip each one individually.

Accredo’s Fixed Asset (FA) module allows you to manage a fixed assets register and depreciation schedules – and it lets you do it with minimum fuss. One of its key features is its ability to easily rectify the type of errors commonly made when maintaining an assets register. Maintaining fixed assets using spreadsheets and manually keying information into a financial system is fine if you have only a few assets to manage. However, spreadsheets become a lot more difficult to handle when there are many assets to track. They are notoriously hard to de-bug and maintaining the register from year-to-year can become a time consuming process. Accredo FA is specifically designed to reduce manual effort and make it easier to report on assets. With our FA module it is easy to rectify common errors, such as setting incorrect depreciation rates. Accredo FA will roll-back and recalculate the depreciation using the correct depreciation rate. It allows you to quickly delete transactions and regenerate reports.

Accredo’s Accounts Payable (AP) module provides a powerful creditor database which allows you to keep in touch with your suppliers, track what you owe to whom and control when and how payments are made. Break down expenses and report on them in a way that suits your business to manage overheads and maximise your profits. Keep abreast of shipments and payments made against them, and know the purchase value of your goods and services at any time. Track what you bought and who you bought it from, and automatically pull all the details through to your General Ledger. Control your GST payments with foolproof analysis to help you get it right, and simple reporting to help you see exactly what was analysed where.

Pay the easy way

Accredo makes remittance of your accounts easy, no matter what method of payment you or your suppliers prefer. Set up a default method of payment for each creditor, then pay electronically or print cheques and/or remittances as appropriate. You can easily change the payment method for individual payments, or alter the default method for a creditor at the click of a button.

Pay it your way

Accredo’s electronic payments function works with all major New Zealand banks and you choose whether to email remittances individually or in batches; print and post them out; or not send any at all. For manual payments, design your own printed documents, with cheque and remittance designers included with your AP module.

Pay one, pay all

Control payments easily, with separate approval and generation processes to deal with batches by due date, payment method or any other criteria you choose to apply. One-off payments can be entered directly as either payment or cash purchase transactions, which update both the creditor and Cash Book immediately.

Pay in your time

If cashflow is occasionally a little tight, prioritise payments according to the level assigned each creditor to ensure that essential services are maintained. And remain one step ahead when discussing payments with creditors, with up to 99 years payment history available in handy graph or grid form. Combined with the Cash Book (CB) module, Accredo’s AP also provides extended cashflow reporting.

Accredo’s Accounts Receivable (AR) module provides you with a powerful customer database which allows you to comprehensively manage your customer and sales information. Use the tools in AR to communicate proactively with your customers, be it with promotions, offers, or to solve credit problems before they get out of hand. Custom-design your statements to promote your brand and provide your customers with the information they want, in the format they want it in. Manage and monitor your sales team to ensure you (and they) are properly rewarded for their efforts. Obtain detailed reports on customers and sales, either individually or in groups, to keep your finger on the pulse of your business and stay one step ahead of the competition. Note: Typically, AR is combined with IN to allow preparation and printing of invoices and full functionality described here.

Contact the right person

Whether your reason for contact is sales or credit related, promotional or just social, Accredo’s unlimited contacts per customer allow you to quickly get in touch with the right person for every situation.

Take the right approach

You can use traditional methods such as mail, telephone or fax to keep in touch with your customers, or save money and time by emailing documents in batches or individually to your cybersavvy customers.

Preserve your links

Accredo makes it easy to keep track of communications and other information relating to individual customers – just create a hyper link from the customer record to the file and you can quickly retrieve and view it at any time.

Deliver the goods

Promises can clinch a deal, but delivering on them will keep your customers coming back for more. With an unlimited number of delivery addresses in Accredo for each customer, you can quickly and efficiently deliver to the right place at the right time, every time.

Simplify your system

Avoid clutter in your Accredo system by tagging one-time/infrequent customers as inactive. You choose whether to include them in lookups and reports, and you can reactivate them at any time.

Protect

Your customers are one of your most valuable assets, so it’s vital to protect them, and yourself, from breaches of privacy. Accredo gives you total control over who can access your customer information – show or hide account balances and sales history; permit or forbid access to customer records, sales reports and more.

Accredo’s Data Interchange (DI) module forms part of the “power core” of the Accredo system, making Accredo software really work for you. With sophisticated data exchange and automation tools, DI adds even more power to the standard automation and exporting tools that come with each Accredo module. Powerful importing and exporting functions open up your Accredo system to other applications that you or your customers or suppliers use, giving you 100% accuracy, saving hours in data entry and providing you with added power to manipulate and analyse your business information. Data-level scripting takes you to the next level in automation, giving you a fast and seamless way to handle repetitive tasks. All your company rules, checks and validations are still applied, without slowing down your operation and without constant monitoring.

Put on a live performance

Accredo supports both ODBC (Open Data Base Connectivity) and OLEDB (Object Linking and Embedding Data Base) standards from a single driver. Access to your data is controlled by the presence of the DI module. This allows you to read data in other Accredo companies and permits other applications to read from your Accredo system. Provide current product images, prices and availability on your website, maintain an up-to-the-minute Excel spreadsheet or check all your Accredo companies at once for a customer or product code.

Speak the same language

Import or export data from or to any other system using DI importing, datalevel scripting or the Microsoft COM (Common Object Model) standard and transform the data during the process so it is immediately usable in the destination system. Import or export salesperson records to payroll systems, or customer details to customer relationship management applications. Import orders from an application on a personal digital assistant (PDA) directly into your Accredo system, then export orders individually or in batches to the portable data terminal (PDT) system in your warehouse. No waiting for orders to be posted or faxed, no tedious data re-entry, no possibility of errors and the fastest possible turnaround times for your customers.

E-trade easily

DI makes e-commerce more than possible – it makes it easy. When orders are placed online via your website, you can automatically add or update customers, import orders, create and print invoices and packing slips, send confirmations and more.

Accredo’s Table Designer (TD) and Forms Designer (FD) modules form part of a set of customisation tools that also include Report Designer and Data Interchange. These modules allow you to adjust the software so you can perform actions that better match the specific needs of your business. FD is a programmer’s tool that allows you to access and arrange information stored in tables in Accredo. Often used in conjunction with Accredo Table Designer, FD is put to work when you need a complex form which pulls information from a number of different tables and presents it in a particular way. Flexibility is one of Accredo’s strengths. The FD module lets you extend the Accredo software to create forms that can manipulate nonstandard data – data which is often unique to your business. You can use FD to create a dashboard for ‘at a glance’ access to your business’s key performance indicators. The dashboard will present up to the minute information in the form of graphs, charts and tables about the activities you need to track on a day-to-day basis. These could include information about sales and salespeople, a list of key end of month administration tasks, purchases over a set amount or a table of your top performing customers. Accredo dashboards are fully customisable allowing you to call and display information most pertinent to your business.

Accredo’s Table Designer (TD) and Forms Designer (FD) modules form part of a set of customisation tools that also include Report Designer and Data Interchange. These modules allow you to adjust the software so you can perform actions that better match the specific needs of your business. Accredo TD lets you add extra fields to Accredo database tables, so you can record information that is unique to your business. Fields added to the Accredo tables are automatically available to data entry forms, report layouts and filters. You can also create your own unique tables. These tables link to the rest of the system via scripting and provide you with storage for extra data you wish to capture e.g. additional categories for grouping your customers.

When you need to go beyond the powerful, easy to use report layouts that come with every Accredo module, Accredo’s Report Designer (RD) gives you the power to design your own reports, specific to your unique business needs, combining information from different modules based on your own rules. Part of the “power core” of Accredo, RD is a banded report designer powered by SQL (Structured Query Language) and Visual Basic-style scripting with a WYSIWYG graphical user interface. SQL queries give you complete control over the raw data for your reports – you decide what information is relevant to you. A simple query builder allows anybody to develop queries even if you don’t know SQL, or you can write and edit the SQL yourself. Use the wizard to easily and quickly design reports, then specify rules for exporting to Excel or CSV. RD also lets you view reports on screen, print, email or save in PDF, Excel or CSV formats. For those of you that struggle with columns of numbers in black and white, you can now use RD to bring numbers alive in the form of graphs, gaining a colourful and illustrative way of comparing figures and monitoring progress.

Accredo’s Job Costing (JC) module is the pivotal module of the Accredo system for job-oriented businesses, whether you want to track costs associated with building or construction work, manufacturing, use of plant and machinery items, even vehicles. Use JC to create quotes, estimates or budgets, then check actual costs against your projections to maintain an accurate up-to-date picture of how you are doing on every job. Create invoices from JC, and monitor outstanding materials and costs for each job on a daily basis or more frequently as needed. Find out where you made a profit (or where you didn’t) and work out how to improve your performance on the next job.

Get the job

You need to get the job before you can do the job. Use Accredo’s document designers to make your quote or estimate stand out from the rest with clear, concise information and a layout that supports your company image and branding. Beat the competition on speed as well – just select the email option and Accredo saves your quote as a PDF and emails it directly to your customer in a single step. And safeguard sensitive information such as unit prices or hourly rates – Accredo lets you decide on the details to include or exclude in every quote.

Get the next job

If your customer changes their mind and asks for a new quote, don’t sigh and re-enter everything from scratch – just duplicate the existing job and save it as a new one before making the changes required. If some materials are no longer required, simply click to delete nil lines. And if material costs change, click again to reprice.

Manage materials from beginning to end

When you need to order stock for a particular job, create a link between the order in your Accredo Purchase Orders (PO) module and the job. When goods are receipted via an Accounts Payable (AP) shipment, Accredo logs them in to Inventory Control (IC) and immediately removes them from stock and assigns them to the right job in a seamless process. As work progresses, use Accredo’s Job Status reports for an overview of costs, outstanding purchase orders and outstanding shipments against the job at any time. When it’s time to close the job, a single click from the job window lists all outstanding purchase orders associated with the job, so you never forget to bill for materials used.

Accredo’s Invoicing (IN) module gives you complete control over your invoice, quotation and packing slip documents, including what they look like, what information they contain and how you format and send them. With wide-ranging permissions, you decide whether to retain maximum control or provide complete flexibility over who can view, edit, enter, delete and print your documents, while the sophisticated automation and duplication functions reduce data entry and improve accuracy in your system. The IN module is also a mine of information – when combined with Accredo’s Sales Analysis, you can analyse your invoicing data in whatever way is useful to you to improve customer contact and be more proactive about selling. Shipping details and links to shippers’ websites within invoices make it fast and convenient to keep track of parcels and follow up if things go astray. In today’s competitive market, looking good is crucial. Use the document designers included in Accredo’s IN module to design your own invoices, credit notes, quotes, packing slips and more, reinforcing your branding and saving on pre-printed document costs. Accredo’s document designers also give you control over the content of your documents – create different versions for different situations – detailed invoices for big customers, summarised for those who hate paperwork. Use global narratives to quickly enter large blocks of text such as descriptions of work, instructions or warnings, or use scripting to add extra information automatically for certain products or customers. Once you have created your invoices, quotes, packing slips, print each one individually and immediately, or print them in batches at the end of each day, week or month. You don’t even have to print them at all – instead, email them straight to your customers as PDF fi les, and save electronic copies for your own reference. With up to 99 years’ history, you can reopen and print or reprint individual items or batches at any time.

Accredo’s Order Entry (OE) module allows you to manage your stock efficiently and still meet your customers’ needs – delivering what they want, when they want it, while keeping the amount you have tied up in inventory to a minimum. Create the documents you need – order forms, packing slips, address labels – accurately and organised the way you need them, to get stock in and out the door as quickly and efficiently as possible. Maximise repeat business, realise as many potential sales as possible, and keep your customers coming back for more with Accredo’s standing orders, back orders and forward orders. Improve your service to customers and increase your profits over time by monitoring stock movement and keeping track of items you were not able to supply.

Achieve fufilment

When a customer places an order to be filled immediately, you will ideally have everything in stock. But it’s not a perfect world, so use Accredo OE to place unavailable items on back order. Because you decide when and how to fulfil them, you control freight costs and how orders are prioritised. For example, for large, high value items, fulfil as soon as each individual item arrives in stock; for smaller, low value products, wait until the entire order is available before fulfilling; or compromise and dispatch whenever the entire quantity of each item becomes available. Fulfil the oldest, biggest or smallest orders first, or assign priority levels to your customers and serve the ones who order regularly and pay promptly first – especially if supplies are limited. Automatically fulfil back orders if you have enough stock for all your customers, or do a query run if stock is limited and you need to juggle a little.

Accredo’s Purchase Orders (PO) module provides a foolproof means of managing your inward goods and services, from creating and sending orders in PO through to receipting and invoicing shipments in Accredo’s Accounts Payable (AP) module. Reduce data entry and minimise potential errors with the many automation options designed to save money and time for you and your suppliers. Control your costs and plan effectively for the future with sophisticated reporting options that combine data from PO and other modules. Keep your finger on the pulse of your inwards goods orders to be sure you are getting what you pay for and know you can deliver on promises to your customers.

Re-use, reduce, recycle

Accredo helps you to make the most of your time when processing orders. Enter a request for quotation in Accredo, and, when your supplier confirms prices and quantities, simply retrieve the quotation request and create your purchase order without re-keying any information – just delete or alter anything that has changed. Then, when goods arrive, enter a shipment in Accounts Payable (AP) and receipt against one or more purchase orders in Accredo Purchase Orders (PO).

Copy to avoid duplication

Do you order the same items, such as stationery and consumables, time after time? Set up a standing order template in Accredo, listing all your favourite products, and save yourself the time and trouble of re-entering them each time. Or copy your previous order and save it as a new one to achieve the same effect. Just fill in the required quantities for each item, click once to delete any nil lines and your order is ready to send.

Reprice in a trice

Did a supplier decrease their prices or offer you a better discount structure? Or perhaps the exchange rate moved in your favour? Take advantage immediately by automatically repricing your purchase orders once you have updated cost pricing in Inventory Control (IC).

Let your system do the reordering

When combined with Accredo’s IC module (as is typical), a single click on the purchase order entry form will automatically include all items from this supplier where the quantity available in IC is less than the minimum specified. Save the purchase order as is to restock all items to the maximum quantity, or edit before saving as required

Accredo’s Inventory Control (IC) module is not just a great way of managing your stock, it’s one of the hubs of the Accredo system. With direct links to almost every other core Accredo module, IC allows you to monitor what stock you have, what you need, what it’s worth, where it is and more. Import and export all sorts of valuable information about your stock – for example, stocktake quantities, descriptions, prices – and use Accredo tools to report on your inventory by just about any criteria you can think of. Use the extensive product details to produce labels, barcodes, catalogues and more from your Accredo system, and automate processes such as stocktaking, repricing and ordering. Keep tabs on what is where with Accredo Saturn transfers and never lose items in the system again.

Take in every detail

Detailed information about your stock allows you to analyse and manage it well. In Accredo, add full descriptions, weight, volume, up to nine selling prices, even images of products, barcodes and links to suppliers’ websites. Alternatively, use the DI module to import these details directly from your suppliers’ price book files.

Send out every detail

From the details in your Accredo product records, create your own product, shelf and barcode labels (generic for in-house use or licensed for national and international distribution) with the built-in document designers, printing them as required. Use the Accredo Custom Report Designer (RD) to create a catalogue based on the information in your Accredo product records, including images, descriptions, warnings, messages – anything at all that you store with the product record.

Get your kit

Use Accredo’s kitsets function to group products sold together, setting a bundled price or allowing manual adjustment of prices and quantities at the time of sale. Manufacturing businesses will find it easy to keep track of both finished products and components with Accredo’s simple manufacturing transactions, which support up to nine levels of nesting for sub-assemblies.

Change the world

Use Accredo’s global repricing function to quickly and accurately update prices on a stock group or supplier range. Specify the product group and update criteria, then update all records automatically or check each item before repricing. If costs go up, you can use global repricing to automatically mark up your selling prices to reflect this.

Accredo’s Invoicing (IN) module gives you complete control over your invoice, quotation and packing slip documents, including what they look like, what information they contain and how you format and send them. With wide-ranging permissions, you decide whether to retain maximum control or provide complete flexibility over who can view, edit, enter, delete and print your documents, while the sophisticated automation and duplication functions reduce data entry and improve accuracy in your system. The IN module is also a mine of information – when combined with Accredo’s Sales Analysis, you can analyse your invoicing data in whatever way is useful to you to improve customer contact and be more proactive about selling. Shipping details and links to shippers’ websites within invoices make it fast and convenient to keep track of parcels and follow up if things go astray. In today’s competitive market, looking good is crucial. Use the document designers included in Accredo’s IN module to design your own invoices, credit notes, quotes, packing slips and more, reinforcing your branding and saving on pre-printed document costs.

Accredo’s Special Pricing (SP) module allows you to solve pricing problems simply, flexibly, transparently and powerfully. Use SP to deliver consistent pricing across your organisation – no more relying on staff to remember what products are on special this week, and no more depending on the boss to tell staff about ad hoc pricing agreed with individual customers. Once a special pricing rule is added, it is automatically applied every time a transaction meeting the rule’s criteria is added. And if there is more than one rule, priorities and background scripting give you complete control over which one takes precedence. If your customers demand the best prices, you need to deliver – or risk losing their business to your competitors. Accredo’s SP makes it easy and foolproof to ensure that your customers get the deal you promised them, and still protect your bottom line. Accredo’s SP lets you bill the correct prices simply and consistently – whatever the pricing structure of your business. The possibilities include:

Contract pricing

When your sales rep (or your boss) promises your best customer a certain price on one or more products, or a certain discount over a range of products, use your Accredo SP system to be sure that promise is always honoured and your customer is always charged the price they expect.

Time-based specials

Enter details of weekly or monthly specials in advance and at your leisure using Accredo’s SP. Just specify start and end dates and Accredo will apply the correct prices to every order or invoice dated within the period specified – no need to turn anything on or off, or change the standard prices in your system.

Buying / Loyalty Groups

Use the AR Customer Category as one of the criteria for Accredo SP to ensure that everyone who is a member of a buying or loyalty group gets the special price they are entitled to.

Quantity breaks

If you reward your customers for buying in bulk, Accredo’s SP lets you set up different prices for different quantities, so the correct prices are automatically applied depending on the quantity invoiced.

Cost-plus pricing

If you are at the mercy of fluctuating foreign exchange rates, or frequently add margins to costs associated with jobs, use Accredo’s SP to add a percentage to your cost prices per product, product group or job. You can also set up fi xed or sell-minus prices if required.

Accredo’s Sales Analysis and Purchase Analysis (SA and PA) are the data mining modules of your system. The wizard-style selection forms allow any authorised user to easily extract the detail they need from the mass of valuable information in your system in order to analyse your business’s past performance and plan for future growth. Save, reload, refine and re-save as many reports as you need to obtain everything from summarised overviews to precisely focused detailed reports. Print or email your SA/PA reports, or export them to MS Excel for further modification. Because SA analyses the history in your Invoicing and Order Entry modules, and PA analyses history from your Purchase Orders module, you can report on all the data already in your system as soon as you add the SA/PA module; and continue analysing new data as it is entered.

See the forest AND the trees

If you can’t get enough information from your business data to make informed decisions, or you are suffering from information overload and there’s just too much detail, then Accredo’s SA/PA module is for you. You don’t have to be an IT specialist to run it – just select the data you want to report on, click Run and Accredo will give you as much or as little information as you require. And if you need more, less or different data, just tweak the wizard and click again. The more you narrow your focus, the faster the results.

Start with an overview

Use SA/PA to analyse your Gross Profit and Margins on a monthly, weekly, or even a daily basis, and compare figures with those for previous periods, or for the same time last year. If you include it in a report list, you won’t even have to think about it – it will just arrive on your desk in the format you have specified – paper, PDF, or even as an Excel spreadsheet.

Get down to the nitty gritty

If the figures in your overview reports are vastly different from what you expected, or you have an ad hoc enquiry, use SA/PA for a detailed analysis by customer, product, sales group or any other criteria that is useful to you. Is one of your sales reps letting you down? Do you need to re-order a particular product because it is selling faster then expected? What is your best customer worth to you? Did somebody make a data entry error? Whatever your question, Accredo will provide the answer immediately, so you can act immediately. And you can save the query so it will be available to you next week, month or year when you have a similar problem.

Accredo’s Order Entry (OE) module allows you to manage your stock efficiently and still meet your customers’ needs – delivering what they want, when they want it, while keeping the amount you have tied up in inventory to a minimum. Create the documents you need – order forms, packing slips, address labels – accurately and organised the way you need them, to get stock in and out the door as quickly and efficiently as possible. Maximise repeat business, realise as many potential sales as possible, and keep your customers coming back for more with Accredo’s standing orders, back orders and forward orders. Improve your service to customers and increase your profits over time by monitoring stock movement and keeping track of items you were not able to supply.

Achieve fufilment

When a customer places an order to be filled immediately, you will ideally have everything in stock. But it’s not a perfect world, so use Accredo OE to place unavailable items on back order. Because you decide when and how to fulfil them, you control freight costs and how orders are prioritised. For example, for large, high value items, fulfil as soon as each individual item arrives in stock; for smaller, low value products, wait until the entire order is available before fulfilling; or compromise and dispatch whenever the entire quantity of each item becomes available. Fulfil the oldest, biggest or smallest orders first, or assign priority levels to your customers and serve the ones who order regularly and pay promptly first – especially if supplies are limited. Automatically fulfil back orders if you have enough stock for all your customers, or do a query run if stock is limited and you need to juggle a little.

Accredo’s Accounts Receivable (AR) module provides you with a powerful customer database which allows you to comprehensively manage your customer and sales information. Use the tools in AR to communicate proactively with your customers, be it with promotions, offers, or to solve credit problems before they get out of hand. Custom-design your statements to promote your brand and provide your customers with the information they want, in the format they want it in. Manage and monitor your sales team to ensure you (and they) are properly rewarded for their efforts. Obtain detailed reports on customers and sales, either individually or in groups, to keep your finger on the pulse of your business and stay one step ahead of the competition. Note: Typically, AR is combined with IN to allow preparation and printing of invoices and full functionality described here.

Contact the right person

Whether your reason for contact is sales or credit related, promotional or just social, Accredo’s unlimited contacts per customer allow you to quickly get in touch with the right person for every situation.

Take the right approach

You can use traditional methods such as mail, telephone or fax to keep in touch with your customers, or save money and time by emailing documents in batches or individually to your cybersavvy customers.

Preserve your links

Accredo makes it easy to keep track of communications and other information relating to individual customers – just create a hyper link from the customer record to the file and you can quickly retrieve and view it at any time.

Deliver the goods

Promises can clinch a deal, but delivering on them will keep your customers coming back for more. With an unlimited number of delivery addresses in Accredo for each customer, you can quickly and efficiently deliver to the right place at the right time, every time.

Simplify your system

Avoid clutter in your Accredo system by tagging one-time/infrequent customers as inactive. You choose whether to include them in lookups and reports, and you can reactivate them at any time.

Protect

Your customers are one of your most valuable assets, so it’s vital to protect them, and yourself, from breaches of privacy. Accredo gives you total control over who can access your customer information – show or hide account balances and sales history; permit or forbid access to customer records, sales reports and more.

Accredo’s Invoicing (IN) module gives you complete control over your invoice, quotation and packing slip documents, including what they look like, what information they contain and how you format and send them. With wide-ranging permissions, you decide whether to retain maximum control or provide complete flexibility over who can view, edit, enter, delete and print your documents, while the sophisticated automation and duplication functions reduce data entry and improve accuracy in your system. The IN module is also a mine of information – when combined with Accredo’s Sales Analysis, you can analyse your invoicing data in whatever way is useful to you to improve customer contact and be more proactive about selling. Shipping details and links to shippers’ websites within invoices make it fast and convenient to keep track of parcels and follow up if things go astray. In today’s competitive market, looking good is crucial. Use the document designers included in Accredo’s IN module to design your own invoices, credit notes, quotes, packing slips and more, reinforcing your branding and saving on pre-printed document costs.

Accredo’s Job Costing (JC) module is the pivotal module of the Accredo system for job-oriented businesses, whether you want to track costs associated with building or construction work, manufacturing, use of plant and machinery items, even vehicles. Use JC to create quotes, estimates or budgets, then check actual costs against your projections to maintain an accurate up-to-date picture of how you are doing on every job. Create invoices from JC, and monitor outstanding materials and costs for each job on a daily basis or more frequently as needed. Find out where you made a profit (or where you didn’t) and work out how to improve your performance on the next job.

Get the job

You need to get the job before you can do the job. Use Accredo’s document designers to make your quote or estimate stand out from the rest with clear, concise information and a layout that supports your company image and branding. Beat the competition on speed as well – just select the email option and Accredo saves your quote as a PDF and emails it directly to your customer in a single step. And safeguard sensitive information such as unit prices or hourly rates – Accredo lets you decide on the details to include or exclude in every quote.

Get the next job

If your customer changes their mind and asks for a new quote, don’t sigh and re-enter everything from scratch – just duplicate the existing job and save it as a new one before making the changes required. If some materials are no longer required, simply click to delete nil lines. And if material costs change, click again to reprice.

Manage materials from beginning to end

When you need to order stock for a particular job, create a link between the order in your Accredo Purchase Orders (PO) module and the job. When goods are receipted via an Accounts Payable (AP) shipment, Accredo logs them in to Inventory Control (IC) and immediately removes them from stock and assigns them to the right job in a seamless process. As work progresses, use Accredo’s Job Status reports for an overview of costs, outstanding purchase orders and outstanding shipments against the job at any time. When it’s time to close the job, a single click from the job window lists all outstanding purchase orders associated with the job, so you never forget to bill for materials used.

Accredo’s Sales Analysis and Purchase Analysis (SA and PA) are the data mining modules of your system. The wizard-style selection forms allow any authorised user to easily extract the detail they need from the mass of valuable information in your system in order to analyse your business’s past performance and plan for future growth. Save, reload, refine and re-save as many reports as you need to obtain everything from summarised overviews to precisely focused detailed reports. Print or email your SA/PA reports, or export them to MS Excel for further modification. Because SA analyses the history in your Invoicing and Order Entry modules, and PA analyses history from your Purchase Orders module, you can report on all the data already in your system as soon as you add the SA/PA module; and continue analysing new data as it is entered.

See the forest AND the trees

If you can’t get enough information from your business data to make informed decisions, or you are suffering from information overload and there’s just too much detail, then Accredo’s SA/PA module is for you. You don’t have to be an IT specialist to run it – just select the data you want to report on, click Run and Accredo will give you as much or as little information as you require. And if you need more, less or different data, just tweak the wizard and click again. The more you narrow your focus, the faster the results.

Start with an overview

Use SA/PA to analyse your Gross Profit and Margins on a monthly, weekly, or even a daily basis, and compare figures with those for previous periods, or for the same time last year. If you include it in a report list, you won’t even have to think about it – it will just arrive on your desk in the format you have specified – paper, PDF, or even as an Excel spreadsheet.

Get down to the nitty gritty

If the figures in your overview reports are vastly different from what you expected, or you have an ad hoc enquiry, use SA/PA for a detailed analysis by customer, product, sales group or any other criteria that is useful to you. Is one of your sales reps letting you down? Do you need to re-order a particular product because it is selling faster then expected? What is your best customer worth to you? Did somebody make a data entry error? Whatever your question, Accredo will provide the answer immediately, so you can act immediately. And you can save the query so it will be available to you next week, month or year when you have a similar problem.

Accredo’s Purchase Orders (PO) module provides a foolproof means of managing your inward goods and services, from creating and sending orders in PO through to receipting and invoicing shipments in Accredo’s Accounts Payable (AP) module. Reduce data entry and minimise potential errors with the many automation options designed to save money and time for you and your suppliers. Control your costs and plan effectively for the future with sophisticated reporting options that combine data from PO and other modules. Keep your finger on the pulse of your inwards goods orders to be sure you are getting what you pay for and know you can deliver on promises to your customers.

Re-use, reduce, recycle

Accredo helps you to make the most of your time when processing orders. Enter a request for quotation in Accredo, and, when your supplier confirms prices and quantities, simply retrieve the quotation request and create your purchase order without re-keying any information – just delete or alter anything that has changed. Then, when goods arrive, enter a shipment in Accounts Payable (AP) and receipt against one or more purchase orders in Accredo Purchase Orders (PO).

Copy to avoid duplication

Do you order the same items, such as stationery and consumables, time after time? Set up a standing order template in Accredo, listing all your favourite products, and save yourself the time and trouble of re-entering them each time. Or copy your previous order and save it as a new one to achieve the same effect. Just fill in the required quantities for each item, click once to delete any nil lines and your order is ready to send.

Reprice in a trice

Did a supplier decrease their prices or offer you a better discount structure? Or perhaps the exchange rate moved in your favour? Take advantage immediately by automatically repricing your purchase orders once you have updated cost pricing in Inventory Control (IC).

Let your system do the reordering

When combined with Accredo’s IC module (as is typical), a single click on the purchase order entry form will automatically include all items from this supplier where the quantity available in IC is less than the minimum specified. Save the purchase order as is to restock all items to the maximum quantity, or edit before saving as required.

Accredo’s Accounts Payable (AP) module provides a powerful creditor database which allows you to keep in touch with your suppliers, track what you owe to whom and control when and how payments are made. Break down expenses and report on them in a way that suits your business to manage overheads and maximise your profits. Keep abreast of shipments and payments made against them, and know the purchase value of your goods and services at any time. Track what you bought and who you bought it from, and automatically pull all the details through to your General Ledger. Control your GST payments with foolproof analysis to help you get it right, and simple reporting to help you see exactly what was analysed where.

Pay the easy way

Accredo makes remittance of your accounts easy, no matter what method of payment you or your suppliers prefer. Set up a default method of payment for each creditor, then pay electronically or print cheques and/or remittances as appropriate. You can easily change the payment method for individual payments, or alter the default method for a creditor at the click of a button.

Pay it your way

Accredo’s electronic payments function works with all major New Zealand banks and you choose whether to email remittances individually or in batches; print and post them out; or not send any at all. For manual payments, design your own printed documents, with cheque and remittance designers included with your AP module.

Pay one, pay all

Control payments easily, with separate approval and generation processes to deal with batches by due date, payment method or any other criteria you choose to apply. One-off payments can be entered directly as either payment or cash purchase transactions, which update both the creditor and Cash Book immediately.

Pay in your time

If cashflow is occasionally a little tight, prioritise payments according to the level assigned each creditor to ensure that essential services are maintained. And remain one step ahead when discussing payments with creditors, with up to 99 years payment history available in handy graph or grid form. Combined with the Cash Book (CB) module, Accredo’s AP also provides extended cashflow reporting.